Privacy Policy
Date:March 2026
The International Cancer Imaging Society (ICIS)
Privacy Policy
The International Cancer Imaging Society (“ICIS”) is committed to protecting your privacy and handling your personal data responsibly.
Organisation Details:
- Registered Charity No.: 1082082
- Registered Company No.: 3908709 (England & Wales)
- Registered Office: 41 Waddington Way, London, SE19 3UB
This Privacy Policy explains how we collect, use, and protect your personal data. By visiting www.icimagingsociety.org.uk you agree to the practices described here.
For the purposes of the UK Data Protection Act 2018 and UK General Data Protection Regulation (UK GDPR), the data controller is:
The International Cancer Imaging Society, 41 Waddington Way, London, SE19 3UB
Our nominated representative is: Alana Almond, General Manager [email protected]
1. Information we collect
1.1 Information You Provide Directly:
- Name, address, email, and telephone number
- Details submitted through registration forms, surveys, course bookings, and contact messages
- Content you post via interactive or social media features
1.2 Information Collected Automatically:
- Browser type, operating system, and device information
- Pages visited, time spent on pages, and interactions with our site
- IP addresses for system administration and statistical purposes
1.3 Information from Other Sources:
- Information provided by third-party service providers (e.g., payment processors, analytics providers, advertising networks)
2. Cookies
We use cookies to improve your experience and distinguish you from other users.
ICIS Cookie Policy
The International Cancer Imaging Society (“ICIS”, “we”, “our”) uses cookies and similar technologies on www.icimagingsociety.org.uk to improve your browsing experience, understand how our site is used, and comply with legal requirements.
By using our website, you consent to the use of cookies as described in this policy.
- What Are Cookies?
Cookies are small text files that are placed on your device (computer, tablet, or mobile) when you visit a website. They help websites remember information about your visit, such as your preferences and settings. Cookies do not typically identify you personally.
- Types of Cookies We Use
ICIS uses the following types of cookies on our website:
2.1 Strictly Necessary Cookies
These cookies are essential for the operation of our website. They allow you to navigate the site, access secure areas, and complete forms. Without these cookies, some services cannot be provided.
2.2 Performance Cookies
These cookies collect anonymous information about how visitors use our website, such as pages visited, time spent on the site, and any errors encountered. We use this data to improve site performance and user experience.
2.3 Functional Cookies
These cookies allow the website to remember choices you make (e.g., your region or language) and provide enhanced, personalised features.
2.4 Analytics and Third-Party Cookies
We may use third-party analytics services, such as Google Analytics, to understand visitor behaviour. These cookies help us analyse traffic, optimise content, and monitor website performance.
2.5 Marketing Cookies
These cookies may be used to track visitors across websites to display relevant advertisements. ICIS currently does not use third-party marketing cookies on our main website.
- Managing Cookies
You can control and manage cookies in your web browser. Most browsers allow you to:
- Block or delete cookies
- Clear existing cookies
- Receive a warning before a cookie is stored
Please note that disabling some cookies may affect your ability to use certain parts of our website.
For more information on managing cookies, visit www.aboutcookies.org or check your browser settings.
- Third-Party Cookies
Our website may contain links to third-party websites that use their own cookies. ICIS does not control these cookies, and this policy does not cover them. Please review the privacy or cookie policies of third-party websites before providing personal information.
- Updates to This Policy
We may update this Cookie Policy from time to time. The latest version will always be posted on this page. Major changes may also be communicated via email if you are a registered user or member.
3. How We Use Your Information
We may use your personal data to:
- Provide and improve our services and website
- Respond to your queries or requests
- Manage registrations and transactions for ICIS courses and events
- Conduct research and surveys (optional participation)
- Send relevant information about ICIS membership, events, or services
- Comply with legal obligations and protect our rights
We may also share your data with:
- Service providers that support our operations (e.g., payment processors, analytics, IT support)
- Third parties for fraud prevention or credit risk reduction
- Course participant lists, limited to name and workplace, when necessary for event management
4. Storage and Security
- Personal data is stored securely on UK servers and processed only by authorised staff or suppliers.
- Some data may be transferred to or processed outside the UK. By providing your data, you consent to this.
- We use SSL encryption and other measures to protect your data. However, no internet transmission is completely secure, and you provide data at your own risk.
5. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure (“Right to be forgotten”) of your personal data
- Object to processing for marketing purposes
- Withdraw consent at any time (where consent is the basis for processing)
To exercise these rights, please contact [email protected].
6. External Links
Our site may contain links to third-party websites. ICIS is not responsible for the privacy practices of these websites. Please review their policies before submitting personal data.
7. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, notified via email.
8. Contact
For questions or requests regarding this Privacy Policy, please contact:
Email: [email protected]
